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November 1, 2011 The meeting was called to order at 7:51pm Present were: Becky Downing, Marsha Bustin, David Garrett, Lesli Smith, Stacie Lyons, Barb DuBois, Jenny Morgan, and Vandi Reeves.The minutes from the September BOD Meeting were reviewed. A motion to accept the minutes was made by Barb DuBois, seconded by Stacie Lyons and approved by the Board.The minutes from the October BOD Meeting were reviewed. A motion to accept the minutes was made by Vandi Reeves, seconded by Marsha Bustin and approved by the Board.Treasurer's Report: November's treasurers report will be voted on at Dec BOD meeting due to some revenue figures appearing ambiguous and treasurer wanted to check to confirm a deposit.Committee Reports:
Programs: Plans are in the works for next years programs. New Business:
Christmas Party/Ranch Tour: This years Christmas Party will be combined with a ranch tour Saturday December 10th, 2011 . More information to follow. Region I Directors Gift: A motion to participate in purchasing a parting gift for our Region One Director (Nancy Harvey) was made by Barb DuBois, seconded by Vandi Reeves, and approved by the board. Old Business:
Nov. General Meeting: there will be NO NOVEMBER GENERAL MEETING Monthly Meetings: Discussions are being made about replacing monthly The motion to adjourn the meeting was made by Vandi Reeves, seconded by Stacie Lyons and approved by the board at 9:20pmSeptember 6, 2011 The meeting was called to order at 7:29pm Present were: Beckey Downing, Barb DuBois, Joan Darrin, Kathy Callahan-Smith, Marsha Bustin, Margaret Rich, Jenny Morgan, Stacie Lyons, and Vandi Reeves. The minutes from the August BOD meeting were reviewed. A motion to accept the minutes was made by Joan Darrin, seconded by Marsha Bustin and approved by the Board. Treasurers Report: A motion was to pay $195 for the RCAHA website maintenance for the rest of the year. Made by Joan Darrin and seconded by Kathy Callahan-Smith and approved by the Board. A motion was made to reimburse $63.83 for printer cartridges used to print show information. Made by Marsha Bustin and seconded by Stacie Lyons and approved by the Board. Committee Reports:
Old Business:
A motion to adjourn the meeting was made by Vandi Reeves, seconded by Joan Darrin, and approved by the Board at 8:40pm Respectfully submitted, Vandi Reeves- RCAHA Director July 5, 2011 The meeting was called to order at 7 26PM.
Present were: Joan Darrin. Lynne Chevallier, Janice Tavener, Margaret Rich Glen Chevallier, Marsha Elusion. Anne York, Vandi Reeves, and Kathy Callahan-Smith
The minutes from the June BOD meeting were reviewed. A motion to accept the minutes was made by Glen Chevallier, seconded by Marsha Buston and approved by the Board. In addition to the June minutes, the May minutes were also read. A motion to accept the minutes was made by Lynne Chevallier, seconded by Kathy Callahan-Smith and approved by the Board
The treasurer's report. Janice Tavener gave her monthly treasurer's report. A motion to accept the treasurer's report was made by Glen Chevallier, seconded by Vandi Reeves and approved by the Board.
Committee Reports:
A. Membership: No report was available B. Youth Group: No report was available. C. Programs: The program for the July dinner meeting will feature Carrie Garufus She will speak about NATRC Possible programs for the future will be a clinic on learning how to scribe at a horse show (possibly the October meeting). and maybe a reining clinic. Look for more information in the newsletter.
Old Business: None to Report
New Business:
A. Fall Horse Show. The judge's have been selected for the September 1891 show at Casner Ranch. They are Greg Gallun, Christi Han, and Mike Nielson. B. NOTAH. Anne York and Janice Tavener reported that plans are well under way for the September le gala at the Casner Ranch Once again, Dan Atwood has graciously volunteered to sponsor the wine tasting booth again this year. More information on times, etc. to follow in the newsletter.
The motion to adjourn the meeting was made by Glen Chevallier, seconded by Vandi Reeves and approved by the Board at 8-00 PM.
Respectfully submitted,. Lynne Chevallier RCAHA Secretary
June 7, 2011 The meeting was called to order at 7 20pm
Present were: Becky Downing, Barb DuBois, Marsha Buston, Joan Darrin, Margaret Rich, Jenny Morgan, Stacie Lyons, and Vandi Reeves
The minutes from the May BOD meeting were not reviewed. The May BOD meeting minutes will be reviewed at the July BOD meeting.
The treasurer's report. No treasurers report was given.
Committee Reports:
A. Programs. The program for the June 21st general meeting will be Bill Johnson. Bill has extensive knowledge in formal driving as well as hackney and saddlebred breeds. He will be discussing the generalships of formal driving B. By-Laws. Changes were submitted to update the RCAHA by-laws. These changes will be reviewed at the next BOD meeting
Old Business:
A. July BBQ. No July BBQ or general meeting will be held this year in the hopes to give everyone a recess.
Announcements:
A. NOTAH. Plans are in the works for this years Night of the Arabian Horse. Margaret Rich is working with the school district to hopefully bring in a greater attendance pending approval from the NOTAH committee.
A motion to adjourn the meeting was made by Joan Darrin, seconded by Marsha Bustin and approved by the Board at 9:07pm.
Respectfully submitted, Vandi Reeves RCAHA Director May 3, 2011 The meeting was called to order at 7:26PM.
Present were: Beckey Downing, Joan Darrin. Lynne Chevallier, Stacey Lyons, Janice Tavener, Glen Chevallier, Marsha Buston, Margaret Rich, Barb DuBois, Vandi Reeves, Kathy Callahan-Smith, and Jenny Morgan.
The minutes from the April BOD meeting were reviewed. A motion to accept the minutes was made by Vandi Reeves, seconded by Joan Darrin and approved by the Board.
The treasurer's report. Janice Tavener gave her monthly treasurer's report. In addition to the report, several member's submitted bills for payment. The first bill was submitted by Barb DuBois for $12 30, reimbursement for postage The next bill was for $43.49, a payment to Staples. The next bill of $9.05 was for postage for the scholarship mailing. A $35.00 bill was submitted by Nancy Harvey for an e-blast. The next quarterly payment of $120.00 is due and payable to Jan Austin for maintenance of our website. A motion was made by Marsha Buston to pay the bills and approve the treasurer's report, seconded by Kathy Callahan-Smith, and approved by the Board.
Committee Reports:
A. Membership: Our club has 114 adult members, 2 three year memberships, 4 lifetime members for a total of 120 adult members. There are 29 youth members B. Youth Group: Barb reported there is a youth meeting this Saturday at the Green Acres Ranch at 3 p m. C. Programs. The program for the May dinner meeting will feature Mike Barnes from Dan's Feed Store. He will explain why feed costs have gone up so much in the past few months.
New Business:
A. Delegates. It's that time again for potential delegates to submit their letter of intent to attend the Convention in November. B. January Treasurers Report. The January treasurer's report was read at the BOD meeting in February but needed a few corrections. It was reviewed again at this meeting. A motion to accept the January report was made by Glen Chevallier. seconded by Vandi Reeves and approved by the Board. C. Website Advertising. The Board discussed advertisements placed in the newsletter. It was decided to lower the ad fees for members from $50.00 to $40 00 For non members, the fees were reduced from $60.00 to $50.00 These fees are for 6 months of advertisements. For business cards, the fees will be $10.00 per issue. A motion was made by Vandi Reeves to approve the new rates, seconded by Lynne Chevallier and approved by the Board. D. Spring Horse Show. A brief discussion was held regarding post entries. Several ideas were submitted. One thought was an "early bird" entry, with a possible discount for those who submitted their entries before the closing date Another suggestion was changing the closing date of entries to two weeks before the show. It was discussed that this would put a lot more pressure on the show secretary, but with the current closing date just after the end of the Scottsdale show, maybe this change would work to attract more entries. These ideas where tabled for a future meeting.
The motion to adjourn the meeting was made by Glen Chevallier. seconded by Vandi Reeves and approved by the Board at 8:55 PM.
Respectfully submitted, Lynne Chevallier Secretary
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